Workspace allows team members to publish documents to a central repository and notify other team members about the publishing of new documents .
A folder structure can be created to segregate documents in specific areas, and security rights can be applied to folders to allow different groups / people access to documentation within these folders. Users can search for documentation held within these folders using the basic and advanced search filters.
Project Workflow includes advanced document management functionality including revision control. This allows sequential revisions of documents to stack on-top of one another so that you can view the history of a document across revisions. Additionally, you can always be certain of having access to the latest version of a document. Documents are uniquely identified by a Document Reference (Doc Ref).
By notifying other team members about the Documents published, Workspace can audit the document transmittal process, or manage complex workflows such as a co-ordinated team review of documents. Notifications to other team members cab be sent on an Ad-Hoc basis either upon publication of a document, or by distributing a document at a later date. It is also possible to pre-configure Workflow to automate the notifications to team members.
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