Search
results will display the document revision."Workflow Manager" allows team members / privileged users to deactivate a particular revision of an active published document.
The following lists the steps to deactivate a document revision:
1. Select the Folder from which a document revision is to be deactivated from the Doc Listing page.
2. Enter specific search criteria to search for the required document revision.
3. Click on Search
Search
results will display the document revision.
4. Select the document revision by marking the checkbox as ON.
5. Click on 
icon.
Admin
permission on a folder is required to deactivate a document revision (i.e.
the
icon is visible
only if the user is having admin permissions on the selected folder).
The
selected document revision will be listed in the confirmation page.
6. Click on the Continue
The
selected document revision will be deactivated and will be displayed with
an 
icon on all the pages.
A
confirmation of the document deactivated will be displayed in a result
page.
Useful Tips:
1) Multiple document revision can be deactivated together.
2) A new revision can be published on a deactivated document revision.
FAQ's:
Q: I want to deactivate the latest version of the document.
A: Deactivating only the latest version of a document is now restricted. However, the entire document can be deactivated.
Q: I want to deactivate a document but I am getting a screen asking me to clear actions and unread comments.
A: To deactivate a folder you first need to clear incomplete actions and unread comments for all the users who are having any incomplete actions on any of the documents of the folder.
Useful Links: