You must use the mail client with which you have registered
with Asite i.e. the mail address in your Profile on Asite if the Mailbox
to which you are sending the mail does not allow mails from external usersYou can publish emails directly to a Workspace Mailbox using any of your email clients.
Following steps should be used to send an email to a Workspace Mailbox:
Open your mail client
You must use the mail client with which you have registered
with Asite i.e. the mail address in your Profile on Asite if the Mailbox
to which you are sending the mail does not allow mails from external users
Enter the contents of your mail
Attach any documents that you want to attach to the mail
All the attached documents will be compressed in a .zip
file and published as an attachment to the email (as attached documents)
Enter the subject of your mail
If the configuration of the mailbox to which you are sending the mail has the Doc Ref. option set to Email Subject
The subject you enter will become the Doc Ref. of the
mail being published in the Mailbox
The subject cannot be blank
You cannot use any of the Restricted characters? : ¦ # % / \ ^ * ' , +
< > & ;
Enter the email address of the configured Workspace Mailbox where you want to publish the mail in the To field
You can send the same email to multiple Mailboxes by
providing the email addresses of the mailboxes
Send the mail (using the process of sending an email followed for the mail client you are using)
You can also publish a document lying on your disk or network, directly in the folder configured with a Workspace Mailbox by following the steps below (the configuration of the Mailbox should have Primary Document type as Attachment):
Open your mail client
You must use the mail client with which you have registered
with Asite i.e. the mail address in your Profile on Asite if the Mailbox
to which you are sending the mail does not allow mails from external users
Enter the contents of your mail
Attach the documents that you want to publish into the Workspace Mailbox as attachments to the mail
You have to select at least one document.
If you select multiple documents, each document will
be published as a separate document
The filename should not have any of the Restricted Characters
? : ¦ # % / \ ^ * ' , + < > & ;
Enter the subject of your mail
Enter the email address of the configured Workspace Mailbox where you want to publish the mail in the To field
You can send the same email to multiple Mailboxes by
providing the email addresses of the mailboxes
Send the mail (using the process of sending an email followed for the mail client you are using)
The email will be published as an attachment (i.e. as
attached document) to each document published
Upload of file revisions via Project Mailbox may depend upon whether
the 'Revision Upload' activity is locked or unlocked for the existing
file (with same DocRef).
In case of any of the following exceptions, the email will not be published and you will receive an email notification informing the same:
# |
Exception |
1 |
You have exceeded the maximum limit of emails (defined by Asite) that can be sent by you in a day. |
2 |
You have exceeded the maximum limit of emails (defined by Asite) that the Workspace can receive in a day. |
3 |
The Purpose of Issue configured with the mailbox is inactive on the Workspace. |
4 |
The Document Status configured with the mailbox is inactive on the Workspace. |
5 |
The folder configured with the mailbox is deactivated on the Workspace. |
6 |
You have not attached any document to be published as primary document in the Workspace when the Primary document type is Attachment |
7 |
The email and/or attachments exceed the storage limit as specified in the personalised workspace |
8 |
You are not an active user on the Workspace |
9 |
You do not have permission to publish email into the Workspace mailbox and the configuration set for the Mailbox is for not receiving mails from external users |
10 |
The Doc Ref. is deactivated in the configured folder |
11 |
The document you are trying to mail is already checked out in the configured folder |
12 |
A Placeholder is already created for the Doc Ref. you are trying to publish and you do not have “For Publishing” action on the Placeholder |
13 |
You have not mentioned any Subject in the email and the configuration of the email is to have Doc Ref. as Subject |
14 |
The document you are trying to mail already exists as a link |
15 |
The Mailbox to which you are sending document is already inactive |
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