Adoddle Release Winter 2012

   French Translation and UTF-8 support across platform

The Platform now supports UTF-8 character sets throughout the Platform for both input and display fields. We have also added support for the French language for our French-speaking users.

  Federated User Deactivation across projects

Administrators can now deactivate users in Portal and the user will be marked inactive on all workspaces to which the user has access.

  Demo Organisation functionality

Organisations can now be marked for “Demo” purposes. The organizations marked as 'Demo' will now not appear in the Public Directory listing on community. Such Demo organizations will appear with a special icon with a rollover indicating that the organisation is a demo org.

 Add link to form type in summary emails

Form Type in summary emails will be linked to take the user directly to the selected form type.

  Browser-Based Report Design

A new Browser-based Reporting tool has been introduced in the Asite Platform. This tool will enable users to design and create reports in their web-browser. This release allows users to create Reports using data from the Project Team Directory, Documents listing, Document Distribution, and Comment Register as well as AppBuilder forms with custom fields.

Ability to create Dynamic Links to a document

Users can now link documents dynamically, whereby the latest revision uploaded is automatically applied and reflected to the linked revisions in destination folders. Users now have an option to specify if the link is to be Static or Dynamic. The dropdown will now have an additional value of “Dynamic” allowing users to create dynamic links. The Dynamic links can also be set to trigger on specific conditions of Document Status. Additionally the Status Change can also automatically trigger linking the revision to destination folders.

  Manage Document Workflows with Configurable Rules

Administrators can now define Workflow Rules applicable during Upload and Document Status Change. The Workflow Rule will facilitate distribution to specified Distribution groups.

  Ability to deactivate Document and Form Actions

Administrators can now deactivate the actions assigned to users. Users may now lose access of the private documents / Apps if all actions are deactivated.

 Add 'Apply to All' for Public/Pvt setting when assigning attributes

Users now have options to “Apply to All” for Public / Private setting while assigning document attributes.

 For Comment Action should open Viewer with the Collaboration Panel

Users will now be shown the document viewer along with the Collaboration Panel when the user clicks on a ‘For Comment’ action link.

 Default search to Include Subfolder search

Document searches from within a folder will now include all subfolders by default.

 Clear Actions on Revision when Status has changed

Instead of clearing only the working user’s actions on document Revision when the status is changed, the actions of all the users will now be cleared on status change.

Allow deactivation of latest Document Revision

Administrators can now deactivate the latest revision of the document. Users will now be shown the latest active revision of the document to which the user has access, if the user does not have a privilege to access deactivated documents.

 Extend Access Control List (ACL) to access latest revision of Public/Private Documents

If the latest revision of a public document is deactivated, User will now be able to view:

• The latest active document revision [if the user is viewing Only Active Documents]

• The latest deactivated document revision if the user is viewing Only Inactive Documents and if the user can access deactivated documents

• The latest active document revision, if the user does not have access to deactivated documents

• The latest document revision– deactivated in this case [if the user is viewing All Documents] if the user can access deactivated documents

If the latest revision of a private document is deactivated, the user will now be able to view:

• The latest active document  to which the user has access to [if the user is viewing Only Active Documents]

• The latest document to which the user has access to – deactivated in this case [if the user is viewing Only Inactive Documents], if the user can access deactivated documents

 Launch workflow process from Document Viewer Window

Users can now initiate workflows such as AppBuilder forms directory from the Asite document viewer.

 Automatic workflows for email integration

Administrators can now configure automatic workflows which are triggered by inbound emails.

 Append Doc Title to Filename when downloading

Users now have an additional option to append Document Title to the Filename when downloading files.

 Option to cascade folder permission changes to sub-folders

Administrators can now update folder permissions of a sub-folder while updating the permissions of the parent folder within a workspace. User can either overwrite or merge the folder permissions to all the sub-folders of the folder being updated.

 Direct Link to Secure and Public Folders

Administrators can now setup Public folders and circulate the link for non-Asite users to access and download the document revisions. Clicking the link will launch the document listing page for that folder.

  Support Dynamic Association of Documents

Users can now specify if the document association to forms should be dynamic or static. This is based on a new form setting. If the Dynamic Association is opted, the latest revision of the associated document will be automatically associated with the form each time a new revision is uploaded in the folder.

 View All Associations - setting to allow bypassing of Form/Document ACL

With this new administrative feature, users are allowed to view the associated documents / forms despite not having access to the folders in which the documents are published / forms are created. The user’s access to the associated form / documents will depend upon the form settings, to allow or not, to view all associations bypassing the ACL.

 Show full proxy user relationships within user contact cards

The Contact Card now includes information of Proxy Users. The proxy details include the list of users who can access the system, on behalf of the selected user as well as the list of users on behalf of whom the selected user will be able to work on the system.

 Add Buttons next to title in create comment

Quick links for 'Cancel' / 'Save Draft' / 'Send' are now available next to the Comment Title box in the comment creation interface.

 Add to Workspace without Acceptance

User with the “Can be assigned to workspace without acceptance” privilege will be able to access workspaces where the user is assigned a role without having to accept an email invitation to access the workspace.

 Show Action-Assigner Details in Instant Email Notifications

Instant Notifications mails will now show the details of the user assigning the action.

 Batch change Form Statuses

Users can select batches of forms and change their statuses together.  AppBuilder functions such as Auto-create can be triggered by status changes using the “Allow auto-creation on Status Change” option in the AppBuilder form settings.

 Batch Form Status Change - All Forms

Users can now Batch change status of the Forms from Form listing page and Forms basket. A new role privilege “Can Batch Change Status of Forms” is introduced to control who can view the icon in the Form listing area / basket option to Batch Change Status. Users who do not have this privilege will continue to change the individual form status as per existing application functionality.

  Separate Forwarding and Distribution form setting

An additional form setting called "Allow Redistributing" will be available. Distribute button will be available, only if this setting is ON. Allow Forwarding setting will work for the user to only edit and distribute.

 Extend Support for .xlsx files in Import Form

Import data to forms now supports .xlsx files.

  Introduce Associate from Local Machine functionality

Users can now upload files which will automatically get published to a folder while creating forms. The external documents for the forms for which the “Publish Document as Revision” setting is selected, will be uploaded to the specified folder and these externally attached documents published to the folder will be associated with the form.

  Ability to discard drafts

Users can now discard the forms saved as drafts. The user can click on any saved draft and click on Discard Draft button. This will permanently discard the draft.

  Ability to search for custom fields

Users can now search for the forms based AppBuilder fields within any form as search criteria.

  Enable Proxy User Functionality in Tender Manager Workspace Type

This feature enables the user to assign Proxy users from Manage User Role Membership and ability to work on behalf of Proxy users in Tender Workspace, similar to the other Workspace Types.

 Extend list of REST Based APIs

The following new REST based API services are introduced:

  GetWorkspaceRole

Returns Workspace Role ID, Role Name

  GetWorkspaceBranding

Returns the Workspace Branding list for Workspace creation

  GetPOIForWorkspace

Returns POI ID, Name for specified Workspace

  GetDataCenterList

Returns Data Center list

  GetApplicationTypes

Returns Application Type for Create Workspace

  GetWorkSpaceStatusList

Returns Workspace Status list

  GetWorkSpaceSubscriptionType

Returns Workspace Subscription list

  GetFolderPermissionHistory

Return an XML with list of Permission History of user selected Folder

  GetUserListforOrg

Returns User Id, name, status for specified Organisation

  GetOrgList

Returns Organisation Id and Name, Status

  GetDocAttributesForWorkspace

Returns Attribute ID, Name for specified Workspace

  DocAccessDetail

Returns Document access information

  GetPaperSize

Returns Paper Size list required for publishing documents

  GetDocstatusForWorkspace

Returns Doc Status ID, Name for specified Workspace

  GetWorkspaceUsers

Returns Workspace User ID, Name, Role, Status

  GetFolderDetails

Returns an XML that contains the details of the workspace folders that the user has access to.

  GetWorkspaceSettingSortOption

Returns field_id,field_value, is_active

  GetCountryList

Returns the Country ID, Name required for Workspace creation

  GetFolderPermissionList

Returns Folder Permissions list

  CreateFolder

Allows creation of a folder within a Workspace and also assign permissions on the newly created folder.

  UpdateFolder

Allow to update folders name and permission of a specified Workspace folder

  GetActionListForAuditTrail

Returns Action type Id, Action Name, Description

  CreateWorkspace

Allows create new Workspace with Basic Details, Additional details, Assign Company and Assigning Workspace Administrators

  GetFolderListForLinking

Returns Folders for linking document revisions

  PublishDocument

Creates a document with user specified details and returns XML string which contains the newly created document_id and its success/failure status message.

  GetCountryListForPortal

Returns the Country ID, Name required for Workspace creation

  GetWorkspaceroles

Returns Workspace Role ID, Role Name