As a Project Manager, you will have to send and receive notifications and communications to the contractor. The following is a list of some of the key processes that you will have to undertake as a Project Manager under an NEC Contract with links to help file pages for how to do this in Asite.
NB: These guides give generic guidance on how to send communications, find communications sent to you and reply as required. They do not give details of the information that you must provide the other party within the communication under NEC or give guidance as to how to act under the contract.
1. Viewing the Contract, Risk Register and CE Log
The Contract contains a Summary, the Risk Register and a Compensation Event (CE) log. To view the contract, you must open the Contract Form in the “Contract Data & Report” Form Type
Help Guide - How to View a Form
2. Sending an EWN to the Contractor
You can create a new Early Warning Notice and send it to the Contractor from the “EWN by the PM” form listing. You can edit the EWN to add minutes from a risk reduction meeting after it has occurred.
Help Guide - How to Create a new Form
How to edit the contents of an existing Form
3. Receiving an EWN from the Contractor
If you are sent an EWN by the contractor, you will be notified of it on the Workspace homepage against the “EWN by Contractor” form type. The Homepage gives you links to search for all forms you need to action. Once you viewed the EWN you can reply to the Contractor to give actions from the risk reduction meeting after it has occurred.
Help Guide - How to find Forms you need to action from the Workspace Homepage
4. Receiving and Replying to an NCE from the Contractor
If you are sent an NCE by the contractor, you will be notified of it on the Workspace homepage against the “NCE by Contractor” form type. The Homepage gives you links to search for all forms you need to action. Once you viewed the NCE you can reply to the Contractor to give your assessment.
Help Guide - How to find Forms you need to action from the Workspace Homepage
5. Sending a NCE to the Contractor
You can create a new Notification of Compensation Event and send it to the Contractor from the “NCE by PM” form listing.
Help Guide - How to Create a new Form
6. Sending a PMI to the Contractor
You can create a new Project Manager’s Instruction and send it to the Contractor from the “PMs Instruction” form listing.
Help Guide - How to Create a new Form
7. Sending an Instruction to Submit Quotations to the Contractor
You can create a new Instruction to Submit Quotations for a Proposed Change and send it to the Contractor from the “Instruction to Submit Quotations” form listing.
Help Guide - How to Create a new Form
8. Updating an Incident Assessment to give your estimate of change
Each event which could constitute a Compensation Event automatically creates an Incident that is sent to you for your information within the “Incident Assessment” form type. You can edit the Incident to give additional details and also to give estimates of cost and time implications for internal forward planning.
Help Guide - How to edit the contents of an existing Form
9. Receiving and Replying to a Quotation from the Contractor
If you are sent an NCE by the contractor, you will be notified of it on the Workspace homepage against the “NCE by Contractor” form type. The Homepage gives you links to search for all forms you need to action. Once you viewed the NCE you can reply to the Contractor to give your assessment.
Help Guide - How to find Forms you need to action from the Workspace Homepage
10. Sending a PM Assessment to the Contractor
You can create a new PMs Assessment and send it to the Contractor from the “PMs Assessment” form listing.
Help Guide - How to Create a new Form
11. Receiving and Replying to a Communication from the Contractor
If you are sent a Communication the contractor, you will be notified of it on the Workspace homepage against the “Contractors Communication” form type. The Homepage gives you links to search for all forms you need to action. Once you viewed the Communication you can reply to the Contractor.
Help Guide - How to find Forms you need to action from the Workspace Homepage
12. Sending a Communication to the Contractor
You can create a new Communication and send it to the Contractor from the “PMs Communication” form listing.
Help Guide - How to Create a new Form
Useful Links: