Adoddle Release Autumn 2008

  Asite Help and Training Site with eLearning

The Help file within Asite has been extended to become Asite Help and Training.  Within the Help and Training Site, users with an Asite Key Subscription can access eLearning lessons to guide them through using Asite.  If you would like an Asite Key Subscription please visit the Asite Shop.

 Create Your Own Project Sites

Users with an Asite Key Subscription can now create their own project sites within Asite and start sharing documents on ALL of their projects.  If you would like an Asite Key Subscription please visit the Asite Shop.

Default Project Document Purpose of Issue

All new projects created will now have “---“, automatically created as an initial Document Purpose of Issue that can  be assigned to Documents upon upload. This value can be amended, and others created using the “Manage Purpose of Issue” Admin option.

  Access Control Layer for Document Purposes of Issue

(Asite Project Workflow / Asite Key Professional Only)

Assigning of Purposes of Issues to documents can now be controlled using an Access Control Layer (ACL).  This means only certain “Purposes of Issue” can be used by specific users, or groups of users, during upload or when making changes to Document Information.  For further details about assigning access to Purposes of Issue click here. To find out more about the overall Security Model within Asite Project Workflow please click here.

  Default Project Document Status

All new projects created will now have “---“, automatically created as an initial Document Status that can be assigned to Documents upon upload. This value can be amended, and others created using the “Manage Document Status” Admin option.

  Access Control Layer for Document Statuses

(Asite Project Workflow / Asite Key Professional Only)

Assigning of Statuses to documents can now be controlled using an Access Control Layer (ACL).  This means only certain “Statuses” can be used by specific users, or groups of users, during upload or when changing the status of a document after a review.  For further details about assigning access to Document Statuses click here. To find out more about the overall Security Model within Asite Project Workflow please click here.

  Document Content Search

User can now search for documents with specific words in the content. Content search is part of the Advanced Search panel within Asite Collaboration and Asite Navigator, and allows users to pin-point their information in a more effective manner.  For details of the advanced syntax that can be used within the content search please click here.

  Document Reference Checker

If your project uses a document numbering or naming convention, then compliance can now be automatically checked when a document is uploaded by the Document Reference Checker. Using the “Manage Doc Numbering Scheme” Admin option, Administrators (or users with sufficient privileges) can define multiple document reference rules at Project or Folder Levels.  Rules can contain multiple labels (e.g. “Project, “Discipline”, “Doc Type” etc), allowing complete flexibility in rules. Users are notified if their Document Reference does not adhere to the rules, and can amend the reference to match the rule.  For more details please click here.

  Optional Update of Doc Info for Linked Documents

When changes are made to the Document Info (e.g. “Title”, “Attributes”, “Purpose of Issue” etc) of a document that has been linked; the user now has an option to automatically update the Document Info of the linked versions of the document. This facility is only available for links within same project as the parent document.

  Check-Out Document for Editing

Users will now have ability to check-out documents from the Web application as well as Asite Navigator.  When the user downloads a document, they will be prompted whether they wish to Lock the document for editing.  As with Check-Out from Navigator; Check-Out locks the document from being updated by other users.  There is also a “Mandatory Check-Out Prompt” option to which prompts the user to decide if they wish to open the document or lock for editing when they click on the file type icon.

  External Document Access URLs

To make files stored within Asite available to non-users, you can now generate External Access URLs for documents or individual document revisions.  These URLs can be e-mailed to non-users or put on a public project website.  Clicking the URL downloads the document from Asite.  A record of the IP address of the computer where the link was clicked is recorded in the Audit Trail of the document.  For details of how to enable external access to a document click here.

  Access Control Layer for Distribution Groups

(Asite Project Workflow / Asite Key Professional Only)

Usage of Distribution Groups can now be controlled using an Access Control Layer (ACL).  This means you can limit usage of specific Distribution Groups to certain users or groups of users, ensuring that documents are sent to the right people.  For further details about assigning access to Distribution Groups click here. To find out more about the overall Security Model within Asite Project Workflow please click here.

  Search Form Content

Users can now search for forms containing specific content and keywords.  This includes all data captured the data structure within the new Custom Forms created in Microsoft InfoPath.  For further information on Asite Custom forms, please click here

 Basic / Advanced Search in Navigator

As well as browsing through folder structures, users can now also search for documents across a project using Basic / Advance search facility in Asite Navigator.  The search allows you to search against specific Document Information criteria (e.g. Document Status, Recipient, etc) as well as the content of the documents.

 Synchronise files Folder Level

Users can now synchronise all files within a Folder Level with their local “Working Folders” via a single click. This will copy the latest version of all files within the folder from Asite to a user defined “Working Folder” on your computer or Network Drive.  The “Get Latest Version” option is now available by the right-clicking the folder.

 Synchronise Files across Whole Projects or subfolders

A new “Get Latest Version Incl. Subfolders” option is also available at a Project and Folder Level allowing users to Synchronise all of the documents within a Project, or a Folder and all its subfolders via a Single click.  This will copy the latest version of all files for the Project from Asite to a user defined “Working Folder” on your computer or Network Drive.

 "Refresh..." option to update the metadata at different levels from Navigator

Users can now refresh the Project list, Folder list and the Documents Listing on from the Right-Click menu in the Project/Folder Tree.

 Download Resumability

Resumability is an advanced download management system that helps protect you if your internet connection is lost during download and synchronisation of files from Asite.  If the internet connection is broken during download, the Navigator will automatically reconnect, validate the downloaded portion of the files and then resume the download.

 Multiple IFC file upload

Users will now be able to upload multiple IFC files at the same time to the cBIM manager within Asite Collaboration and Navigator applications.