User Groups/User Roles Creation and Membership

Users can now create User Groups and User Roles and assign membership of the Group from the Asite user-base. User Groups and User Roles can be subsequently used to define membership of Workspaces and other items within the Asite Platform

 Workspaces in Google Map Portlet

Users can now add the “Google Maps” portlet to their “My Home” page to view the location of their Workspaces plotted on a Google Map.  Workspaces can be entered by clicking on the marker for their Workspace.

 Workspaces in Virtual Earth Portlet

Users can now add the “Virtual Earth” portlet to their “My Home” page to view the location of their Workspaces plotted on a either the Virtual Earth Map or 3D Environment.  Workspaces can be entered by clicking on the marker for their Workspace.

 Create Workspace Templates

Users with the ability to create their own Workspaces can now create templates from an existing Workspace or create a new one from scratch.  These templates can then be cloned to speed up creation of new Workspaces

Options for Inheriting changes from Workspace templates

Users can choose to keep their Workspaces linked to the template using  “Inheritance” meaning that changes to the template are copied to their Workspace.  This means that you can update settings in ALL of your Workspaces by changing the setting in the template!

 Multiple Role Membership

For greater flexibility in how to apply security, users can now be members of more than one role.  This means that roles for specific tasks can be created making custom security access easier to manage.

Revised Role Creation for Membership Assignment

Creation of roles for a Workspace has been revised to use a matrix with 3 tabs (Membership, Privileges and Form Rights).  Administrators can also search for users to assign into roles using names and email addresses, and can assign multiple people into a role in 1 go.  They can even search for a comma separated list of email addresses and batch assign roles to specific users!

 Role Membership based on User Group / Organisation

As well as User level role membership, Users can now give all members of a User Group or Organisation membership of a role.  If you want to make a Workspace enterprise wide, this can now be easily achieved, and the members will automatically update as people join and leave the organisation.

 Updated Workspace Homepage Layout

The Workspace homepage has been updated to allow grouping of Form types together within the Forms Manager section.  This allows forms from AppBuilder applications such as NEC manager to be grouped together as modules.  The Workspace homepage will also not show The Forms Manager section if no forms have been assigned to the Workspace

Ability to batch-print just the attachments of comments

Users now have an option to print just the attachments to comments (and not the details of the comment) when batch printing.  This is useful for teams attaching marked up documents to comments where the details of the comment do not need printing.

 Option to copy distribution of previous revision of documents

Users can now select to copy the distribution of the previous version of a document when publishing a new revision or forwarding to others.  This will select the recipients that they chose last time along with action and timescale, but will not copy recipients added by other parties.

 Remove Validation during “Save Draft” for AppBuilder forms

Users can now save draft versions of Forms built using AppBuilder without having to complete all mandatory fields.

 Default Procurement Manager Application Set-up

Including Company Setup, Contracts, Blanket orders, Call-offs, Purchase Orders, Advance Shipping notes, Goods Receipt, Invoices.

 View documents added in Working Folders not yet published to Asite in Navigator

Asite Navigator will now scan Working Folders and find documents that have not yet been shared using Asite and display them within the folder display in Asite Navigator.  Users can then simply publish them to Asite to share them with other users.

 Automatic Working Folder   Clean-up

Asite Navigator now adds the Asite Document Reference attribute to the files in the local folder so that even if the document has another filename, Navigator will know that it relates to this Document Reference.  Navigator can then delete older versions of the document that exist in your Working Folder to remove clutter and keep your folders in Synch.

New Options in System Tray

The Navigator Icon in the System tray now gives users quick links to access the Asite Community Sites.  New Options include “Post in Asite Forums”, “Go to A-Blog”, “View Asite on Twitter” and “View Asite on LinkedIN”