Welcome to the Asite Collaboration - Spring
08 Release. There are many new features available for you to use,
details of which you can find below.
Asite Collaboration
- Spring 08 Release includes the following new functionality:
Mandatory Acceptance of Asite Terms of Use
|
Users will
now be required to accept the Asite Terms of Use to access Asite
Services. |
Reset Forgotten Password |
Users will now have the facility
to reset their own password. Users will be required to specify
a secret question and answer when they login for the first time
after the release. After successfully answering a secret question,
users will be e-mailed their new password to the email address
specified in their user profile. |
Change Password |
Users will now be able to change
their password from the “Use Services” page. Users will be prompted
to enter their Old Password and specify a New Password. |
User Subscription Status
|
User’s Subscription Statuses with
Asite are now tracked and an icon is displayed alongside the users
name to indicate whether they are subscribed to Asite or not. |
Firefox Browser Support |
Usage of Asite Collaboration is now
fully supported from the Mozilla Firefox Browser in addition to
Microsoft Internet Explorer. |
User Interface changes |
The following changes have been made
to the User Interface:
1. Icons in the document listings are
now grouped into drop-down menus that expand on mouse hover-over.
2. Work-packages have been renamed
as Attributes within the entire Collaboration application.
3. The comment listings page within
the document history is now updated to align details of comments
with the comment tree. |
Edit Project Details and Organisations |
Users assigned
an “edit project details” privilege within a project can now edit
the details (i.e. name etc) of a project. These users can also
edit the list of organisations registered with Asite that are
assigned to the project, removing the requirement for Asite support
to be contacted for this operation.
Click
here for further details |
Clear Incomplete Actions / Unread Comments while assigning roles |
(Only Available in Asite Project
Workflow)
Where changing of user role results
in users losing access to document folders, the system will prompt
the user assigning the role to clear incomplete actions and unread
comments on all effected documents. The audit trail records the
role change and clearing of actions and comments.
Click
here for further details |
Summary Emails to Proxy Users |
(Only Available in Asite Project
Workflow)
Users will now receive summary emails
(in addition to instant emails) for the users for whom they have
proxy access when the “Forward Copy of Email” option is selected.
Click
here for further details |
Project Mailbox |
Administrators can now configure
folders in projects with a unique email address to which users
can send emails. The emails will be automatically published in
the corresponding folder within the project.
Click
here for further details |
Check In/Out Support for Asite Navigator |
Documents checked-out for editing
with the new Asite Navigator tool will be marked with a padlock
to let other users know they are being edited. Administrators
can undo check-out. All actions are logged within the audit
trail for the documents.
Click here for further
details |
Applet-based Upload |
A
revised Java Upload Manager Applet is included in this release
to supersede the current ActiveX upload manager that is a Java
Applet. Users will still retain the option to use the ActiveX
Upload Manager in their user preferences. The applet based
upload manager has support for compression and resumability (i.e.
if internet connection is lost mid-upload the upload will resume
once the connection is restored).
NOTE: You must select “Asite Upload” in your preferences to
use the new upload manager
Click
here for further details |
Upload from Excel File |
The
new applet based upload module allows users to define all details
required to upload documents from an Excel File. Users are
required to fill in an Excel template to define the filepath and
details (metadata e.g. titles, revision letter etc) for documents
to be uploaded. Once the completed template is imported
to Asite, selection of the files and entering of details required
during the upload process are automatically completed.
NOTE: You must select “Asite Upload” in your preferences to
use the new upload manager
Click here
for further details |
Set Distribution before Upload |
Users
can now also define the distribution of documents which are being
uploaded prior to starting the upload.
NOTE: You must select “Asite Upload” or "Thin Client"
in your preferences to set distribution before upload.
Click
here for further details |
Move Folders within a
Project |
Users
with Admin permissions on a folder will now be able to move the
folder and its sub-folders (including folder contents) to another
location within the same project . The audit trail records
who moved the folder(s).
Click here for further details |
Move documents between folders within a Project |
Users
with Admin permissions on a folder will now be able to move documents
to another folder on their project. Where access to documents
is removed for certain users by moving folder, outstanding actions
are required to be cleared or delegated. The audit trail
records who moved the document(s).
Click here for further details |
Copy Folder Structure within a Project |
Users
with Admin permission on a folder can now copy the folder and
its sub-folders. Options are given to rename the folders during
the copy and whether folder permissions are also copied.
Click here for further details |
Define Document Metadata while Linking Documents |
Linked
document no longer have to have the same metadata (purpose of
Issue etc) as their parent location. These details can be amended
during linking as appropriate.
Click here for further details |
Drawing Series Attribute available for all
document types |
Users
now have a facility of defining the Drawing Series attribute for
all document types which was previously only available for specific
file formats. |
Clear Incomplete Actions / Unread Comments
while deactivating a folder |
(Only
Available in Asite Project Workflow)
When de-activating a folder, incomplete actions and unread comments
are audited and the user is asked to clear them so users are not
left with incomplete actions they cannot access.
Click here for further
details |
Delete Documents from Personalised Workspace |
(Only
Available in Asite Personalised Workspace)
Users can now delete unrequired documents from their Personalised
Workspace.
Click here for further details |
Set Comment Distribution List (CDL) when
batch commenting |
(Only Available in Asite Project Workflow)
Users will now be able to set the Comment Distribution of each
comment while batch commenting on documents in the document basket.
Click here
for further details |
Auto-generated Transmittal Numbers and Corresponding
Issue Sheets |
Each
document transaction (one or more documents being sent to one
or more users) is now automatically given a project specific transmittal
number. The Transmittal number is displayed in the document
audit trail, and can be used to access a transmittal record and
Issue Sheet for the transaction.
Click here for further
details |
Auto Populate title of Comment while responding |
Comment
titles will now be pre-populated when creating a comment response.
However, the title can be edited by the comment response creator.
Click here for further
details |
Consolidate Markups |
Users
can now consolidate multiple markups into a new merged markup.
These can then be edited / amended as required to give a
final “Consolidated” markup at the end of a review.
Click here for further
details |
Asite
Collaboration - Spring 08 Release has the following changes to configuration
requirements and plug-ins: