New Website Content

The new Asite.com website includes a new Tab-based navigation (in line with Asite Applications). Users can follow RSS feeds of Asite “News and Events”, follow Asite’s Twitter Updates and share pages on the Website via Facebook, Twitter, Digg and many more using the “Add This” functionality.

Live Support Chat

Asite’s Support and Sales teams are  accessible via a live chat technology.

Community Website

The Asite Community Website is the place to discuss the industry, technology and Asite’s applications. The Community Website contains the following interactive communication methods.

Blogs – Blogs by Asite staff.

Discussion Forums – For all Community Members to discuss the industry, technology, best practice, and Asite’s applications and share hints and tips with other users.

Asite Directory – Search Organisations using Asite and provide extended details of your organisation to promote your services to the  Asite Community.

Asite Wiki – Search for and Share information on Asite with other community members.

 Self-Service User Account

Creation

New Asite Users can now create their own accounts to enter both Asite Applications and the Community Website. The account creation uses e-mail address verification and CAPTCHA protection to ensure the

integrity of the accounts.

New Sign-In Page

The Asite.com website features an new Sign-In page. Users are now required to provide their e-mail address and password to sign-in to Asite, rather than previous username, orgID, password combination.

User Account Management: “My

Account”

Users can update their personal details such as Job title, telephone numbers etc from within the My Account page

Tab-Based Navigation

Once signed-in to Asite, Navigation is now undertaken using Tabs. Asite Applications such as Workspaces, Reporting etc are accessible from the corresponding “Tab”

Customisable “My Home” Tab

Each user gets their own “My Home” tab which they can customise to display the information they wish to see when they enter Asite. The “My Home” page is made up of “Portlets” which are windows that display information from Asite, and other data sources. Users can decide which portlets to have on their “My Home” and can drag and drop the portlets around the page as required.

Additional Personal Tabs

If users want to have additional ways of organising data within Asite over and above their “My Home”, they can add any number of personal tabs. They can add Portlets to these tabs as required to completely customise their

view of Asite.

Portlet Library

Asite will be providing a library of Portlets that users can add to their “My Home” and “ Personal Tab” pages. The library will be growing on an ongoing basis so please check the Portlet Library on the Website for updates. To start Asite will be providing the following Portlets:

Announcements – Replacing System Notice, the Announcements portlet will display  important system information from Asite.

Favourite Workspaces – Giving you instant access into the Workspaces you use most.

My Actions – Proving a graphical view of the actions you are being asked to complete across all of your Workspaces.

My Reports – Access all of your reports from this easy to use interface

Report View – If you want to see a report on your tab, you can use the report viewer to run and display a report within the page.

Asite Directory – Quickly search the Asite directory to find a company using the quick search tool

Weather – Show weather in an number of locations within the weather portlet

Workspaces on Google Maps – A Google maps view of the location of all of your Workspaces (Driven by Workspace address zip/postcode). Working on projects rounds the globe, now you can access the Workspace by finding it on the map!

Time-Out when inactive

User will automatically be signed out of Asite after 120 minutes of inactivity. The count-down timer is reset each time the user interacts with Asite.

 Rename Projects as Workspaces

The Summer 09 Release sees Projects renamed as “Workspaces”. A Workspace is simply a secure area within Asite to Work with other people. This may be for a project, or it may not. What you use your workspace for is determined by the Modules you install. The functionality has not changed, just the  terminology.

Favourite Workspaces

A user get access to more and more Workspaces, they can define Favourite Workspaces to be available in the default Workspace listing. These favourite Workspaces

are also displayed in the “Favourite Workspace” portlet.

Workspace Tagging and Tag Cloud Search

Users can also now assign multiple tags to a Workspace to group them into Programmes of Work, Regions, and Contract Types etc.  However you want to categorise your Workspaces, just tag them. A handy Tag Cloud  allows you to filter your Workspaces by a particular tag.

The cloud visually shows you the most popular tags by varying the font size!

User Preferences for

Workspaces

User Preferences for use of Workspaces are now found within the “Settings” Menu within Workspaces

 Private Documents

Users can now define that they like Documents to be “Private” and therefore only visible to users who are Distributed the document. Privacy of a document can be amended by document publishers and folder Administrators.

The default selection of whether documents are private or not can also be defined at a folder level.

View Folder Access Permissions

All users can now view the permission settings on a Folder by selecting the “View Folder Permissions” option within the folder.

Compare Documents from

Basket

User can now visually compare differences between two documents from within the Document Basket as well as from within the Folder.

Warning if linking  superseded revision of Document

Users are now provided with a warning message if they try to link a document that has been superseded with a newer revision.

 Access Control Layer (ACL) for  System Form Templates

Each Form group now has an ACL security control so that users can only copy templates that they have been given access to into their Workspaces

Create Form Icons on Workspace  Homepage

For users with “Create” rights to a form-type, a “Create New Form” icon will be provided by the form type listing on the Workspace homepage to allow quick addition of new forms.

Editable Forms Option

Workspace administrators can now define that a Form Type can have editable ORI messages. This allows users to go back and update information stored within the form after creation. This is only available where the Form Status is “Open” (or not used) for non-controller based forms.

This functionality has been provided to extend the AppBuilder capabilities and allow forms to be used as data-base tables within AppBuilder.

Non-Distribution Forms Option

Workspace administrators can now define that

distribution for a Form Type is “Not required” over and above previous options of “Mandatory” and “Optional” distribution.

 Standard Report Templates

A series of Standard Reports (including a number of graphical reports) will be provided within the Templates section of Asite Reporting for all users. User can set-up reports based on these templates and schedule them to run at set-times. Users can also set-up reports and use the “Report View” portlet to display the report

Report View Portlet Compatibility Option

Report templates now have the option as to whether they are compatible with the Asite “Report View” portlet and can therefore be specified to be displayed within the portlet.

 Create Orders for  Suppliers from Catalogues

User of the Asite Procurement Manager module can create Purchase Orders (POs) for suppliers with access to the Workspace. Orders can  include items selected from Supplier Product Catalogues stored within Asite’s Catalogue Manager. Orders are automatically processes via the Asite Exchange to the Supplier and delivered via e-mail, Asite Supply or integration dependent on supplier set-up.

Receive Invoices from Suppliers

Suppliers can raise invoices against orders and send these back to the purchaser via the Procurement Manager module within the Workspace.

Pre-Qualification Questionnaires (PQQ)

Purchasers can now manage Pre-Qualification of suppliers from the Asite Directory using Pre-Qualification Questionnaires. Built using the Asite AppBuilder, the PQQ form can be simply customised to match your own Pre-Qual process using Microsoft office.

 Favourite Workspaces / All Workspaces Listing

The Workspaces listing in Navigator now defaults to show Favourite Workspaces (As defined using the Favourite Workspaces   functionality). Users can select to show all Workspaces and toggle between the two views

Synchronise Documents Across All Favourite Workspaces

User can now synchronise all Documents stored within each of their favourite Workspaces in one operation.

Folder Synchronisation Status Icons

Each folder within Asite Navigator will now provide a visual indicator as to the Synchronisation Status of the folder against the Working Folder so that users will be able to see at a glance folders that are in or out of Synch.

Show Missing Files in Working Folders

Asite Navigator will now check Working folders and show folders where New Files have been added to the Working Folder that are not stored within Asite.

Upload Missing Files

Users will be able to Upload all of the Missing Files from your Working folder to Asite using the “Publish Newly added Documents” option for the Folder (from Folder Right-Click Menu)

Synchronisation Completion

Messages

Users will be given a completion message when the Synchronisation operation has successfully completed.

Optional Control of Working

Folders (For IT Teams)

IT teams rolling out Asite Navigator across their

organisations can request an installer for Navigator to control Working folder paths for users to force shared folder / internal content management systems (SharePoint / Live Link etc) to be used by all users.